Guild Rules - Recruitment and Trial
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- The purpose of guild recruitment is to fill our raiding roster and ensure a stable raiding community. This can require recruitment of class/specs which aren't immediately required but may be needed in the future.
- Guild Leadership shall regularly review current raiding numbers and class and role balance and update Recruitment priorities via the guild website and other recruitment sites and forums.
- The purpose of the recruitment process is to add new active Raiders to the guild.
The recruitment process for a potential new guild member is as follows:
- Application - prospective applicants complete and post their application form on the guild forum.
- Test run - successful applicants will be invited to join a guild raid to assess how they perform their role in a raiding environment.
- Trial period - successful test runs will be followed by an invitation to join the guild as a Trialist for a period of approximately two weeks.
- Final decision - at the end of the trial period, a decision will be made on whether the trial was successful or not.
- Social applications are considered from individuals with existing social contacts to one or more members of the guild.
- Returning ex-members can skip any stage of this process at officers discretion.
- Application for Raiding or Social membership is initiated by completion and posting of the appropriate application form in the appropriate guild forum.
- All members are encouraged to read applications and make any appropriate public comments or questions relevant to the application.
- All Raider applicants will have a private evaluation thread where the application is discussed within the Guild. All members are encouraged to contribute to these evaluation thread at all stages of the application process.
- The Guild Leadership decide which applications to consider for trial. Member input and class balance are considered at this stage, but are not the sole determinant.
- Social concerns, whilst important, are not the primary criterion for assessing Raider applicants. While an important component of a successful applicant, we do not recruit solely to populate our Friends list.
- Successful application is followed by a test run in a guild raid (or similar challenging content) to act as a basic check that the player's ability matches that expressed in their application, and as an initial assessment of social suitability.
- If the trial run is successful, then it is followed with an invitation to a trial period.
- If the applicant falls short of expectations of a Raider in the current focus content, then the applicant fails the test run and their application will be declined.
- If it the applicant fails or comes close to failing the test run but displays potential to improve substantially during the trial, then a trial period may be offered conditional on those improvements.
- Trial period is a temporary membership of the guild with rank Trialist and typically for a period of two weeks.
- During the trial period, the triallist is expected to attend as many raids as they usually would, though with a minimum of at least four focus raids over the course of the trial.
- Triallists whose raiding activity is insufficient, taking into account cancelled raids, fail trial and may re-apply at some future point.
- Trial periods may be extended at the discretion of the Guild Leadership if raids are cancelled or in the event of extenuating circumstances.
- A reasonable expectation for passing trial is that the performance of the triallist is at least as good as the performance of an average full member.
- Each triallist is given a coach (or "Big Brother/Sister"). The purpose of the coach is to explain guild rules and systems, to lead trialist evaluation discussion, to report evaluation feedback to the trialist, and to be a point of contact for any questions.
Important considerations in evaluation of a Trialist include:
- General raiding (preparation, punctuality, spatial awareness, survivability);
- Performance in their chosen role (e.g. for DPS use of correct rotation, target switching, movement);
- Class knowledge (understanding of appropriate gear, gems, enchants, spec);
- Social (maturity, interaction with others, general activity).
- Evaluation content is confidential and should not be revealed to the triallist, except at the discretion of the coach and officers.
- Progress of the trial and comments on the trialist and their suitability for recruitment on the Trialist's evaluation thread are encouraged from all members during this period to inform the final decision at the end of the trial.
- At the end of trial, a promotion notice will be published by officers. Members shall then have 24 hours to support or object to the promotion. Promotion to full membership is not by democratic vote, but ultimately the decision of the officers.
- Veto is a prerogative granted to members to halt any application process and decline the trialist.
- Veto can be used when the addition of individuals to the guild whose presence would create an untenable situation for existing members. This typically would be on the basis of substantial negative experience, historical behaviour, and interactions, and typically those that would consitute a violation of Easy's Code of Conduct.
- Vetoed triallists may not re-apply, unless the reasons and circumstances of the veto are amicably resolved.
- Veto an exceptional power and, as such, should not be used lightly.
- Veto should not be used because of routine doubts about a trialist. The distinction between a "failed trial" and "vetoed" is significant. The former implies the failings can be corrected and the trialist may re-apply, the latter may not not re-apply.
- Legitimate grounds for veto include (but are not limited to): gross violation of guild rules or code of conduct, harassment, and abusive behaviour.
- Illegitimate grounds for veto include (but are not limited to): expediting a failed trial (will be resolved during the trial anyway), poor play (will be resolved during the trial anyway), "I just don't like him/her" (does create an untenable situation).
- Any member can veto a Trialist at any point starting from application.
- Veto must be addressed privately to officers, clearly stating reasons for the veto. Public declaration of veto is considered a violation of guild rules as it prevents the Guild Leadership from properly managing the process.
- On declaration of veto, officers will investigate the legitimacy of the veto, and attempt to determine whether the issues can be resolved. If the matter can be mediated successfully, then the veto will be privately withdrawn and the trial will continue as normal. Otherwise, the veto is upheld, announced by officers, and the trial is terminated.
Internal Promotion and Changing Main
- Guild members of Social rank can seek promotion to Backup Raider. Guild members of Backup Raider rank can seek promotion to Raider.
- The process of internal promotion is driven by the applicant and follows the following general stages:
- The player posts their intentions in the appropriate guild forum, stating their reasons for the requested change. This thread should also be used for player feedback.
- The character seeking promotion must demonstrate that they meet the minimum gear requirements to be eligible.
- After announcing that they seek promotion, the character will be allowed to join raids as appropriate to demonstrate their ability. Undergeared or unproven players will not be allowed to more difficult raid encounters.
- Players seeking promotion to Raider rank must also demonstrate a history of good raid attendance by reaching a Regular activity level.
- On demonstrating appropriate skill and activity and meeting all requirements, the player should declare that they believe they are ready for promotion at which time a decision will be made by the Guild Leadership.
- Guild members wishing to change their main raiding character to an Alt, or to change the role of their main raiding character must also follow the above process.
- Promotion to ranks of Raid Leader and Officer are by invitation only.